Good Afternoon GBSA,

WIth the job signups for our home meet opening in a little over a week, 10/25 at 8am, the volunteer coordination team wanted to send out some reminders/updates:

1. An adult representative from each family is REQUIRED to earn a minimum of five volunteer points over the ten sessions held during the meets we host on November 14-16, 2025 , and February 6-8, 2026. This requirement applies even if your swimmer is not entered in these meets. Each home meet has one Friday night session, two Saturday sessions (morning and afternoon) and two Sunday sessions (morning and afternoon). Each session lasts from 3-5 hours. All roles are assigned a point value, and Swimtopia will keep track of your points for you. Most jobs are worth one point and will cover one entire session. Only those roles fulfilled at GBSA-hosted meets count toward the five points, and you may work in several different roles to fulfill the requirement. Please note, unless pre approved, only ONE job per person per session.
2. There are several jobs that can be done with non-swimmers in tow, but any job that requires a volunteer to be on deck is inappropriate for tagalongs. There are also jobs that can be done by older swimmers and siblings (must be at least 12 years old) to count toward your family’s point total. Reach out if you would like advice on what to sign up for.
3. The team is currently in need of someone to be in charge of hospitality. The volunteer coordinators have done it up until this point, but it is a job that could use someone's focus to ensure the team is spending appropriately. Please email [email protected]if you are interested or have questions.
4. We need an apprentice for our USA Swimming Registered Operational Risk Director, John Wiggins. This person will help ensure our meets run safely. Without this job filled, the team is unable to host meets. Please email [email protected] if you are interested or have questions.
5. To ensure everyone is able to earn all necessary points, we are asking that families only sign up for three jobs for the first week (10/25-11/1) that signups are open. After that any available slots can be filled.
6. If there are extenuating circumstances keeping you from signing up, please email Coach Patrick at [email protected]
7. If your child is not registered to swim the fall quarter, your family is not required to volunteer at this meet.
8. Please remember that other than coaches, everyone working the meet is a volunteer, including officials.

Thank you so much,

The Volunteer Team